Archive for November, 2012

Outlook: Quick Parts

Uses: Do you get repetitive questions from customers and end up repeating the same information daily?  Quick Parts makes it easy to reply to those similar emails.

Step 1: When composing a new message, select the text you want to save, go to Insert tab and find the Quick Parts button.

Step 2: When you click the Quick Parts button, a drop-down menu will appear with “Save Selection to Quick Part Gallery” option.

Step 3: A new window will appear and this is where you can name, describe and categorize content. After clicking the “Ok” button, it will be saved to the Quick Parts gallery.  *I recommend naming/describing your saved Quick Parts for quick reference.

Composing a new message with Quick Parts:  When composing a new message, go to the Insert tab and click the Quick Parts button.  *If you cannot click the Quick Parts button, make sure you have your cursor in the body of the email.

A drop-down menu with your previously saved text will appear. You can click the saved text of your choice and it will be inserted into the email.